Skip to main content

​
Overview

To automatically generate an Advanced Shipping Notice (ASN) when a load is dispatched, you need to complete several setup steps. This ensures all required data is present for the ASN file.

​
Setup checklist

1

Set up Global Location Numbers (GLN)

Ensure you have the GLN for all connected parties, such as suppliers, consolidators, and depots. These are vital for tracking locations in ASNs.
2

Set up storage unit types

Create at least one storage unit type using one of these codes: DOLLIES, EURO, CHEP, or SEMI.
Only orders with these specific storage unit types will be recognised by the ASN file.
3

Set up delivery addresses

For each delivery address, enter the depot’s ANA/GLN into the External System Reference 1 field. This populates the LOC segment of the ASN.
4

Set up accounts

In the account setup, populate External System Reference 1 with the supplier ASN number (for consolidated ASNs). This populates the PIA segment of type DEL.
5

Set up carriers

Add an External System Reference 1 for each required carrier. The system checks for values in this order:
  1. Carrier external system reference and name
  2. Consolidator ID and name (if set on the event trigger)
  3. Supplier ID and name (if provided)
6

Set up an FTP user

Create a new FTP user with the direction set to Download for ASN files.
7

Contact support for event trigger setup

Once the above steps are complete, contact support to set up the event trigger. Provide the following:Required:
  • FTP User ID — where the ASN files will be created
  • Customer ID — for which the ASN will be created (one event trigger per customer)
Optional:
  • Consolidator ID and Name
  • File Name Prefix (default is “ASN”)
  • Supplier ID and Name
  • Secondary Consolidator ID
A Global Location Number is a unique identifier for locations in the supply chain, such as depots or suppliers.
Yes. Ensure each carrier has an external system reference so they are correctly included in the ASN file.