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Preventing out-of-date stock

The Handheld Device (HHD) system automatically validates any entered Sell By Date (SBD) or Best Before Date (BBD) against the current system date and time. This prevents expired stock from being accidentally received or entered into the system.

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How it works

Consider a standard “blind receipt” workflow:
1

Date entry

When prompted, you enter a Sell By or Best Before date on the HHD. If today’s date is 11/03/2026 and you enter an expired date such as 10/03/2025, the system triggers an immediate alert.
HHD screen showing an expired date entry triggering an alert
2

Error handling

An error message is displayed, blocking you from proceeding with a date in the past.
HHD error message blocking progress due to an expired date
3

Correction

Once you correct the date to a valid future date (e.g., 12/03/2026), the system validates the entry and allows you to continue.
HHD screen accepting a corrected valid future date
This validation works identically for both Sell By and Best Before date fields.
This safeguard helps improve inventory accuracy and reduce waste by catching date entry errors at the point of receipt.